JOB OPPORTUNITIES / EXECUTIVE ASSISTANT

Executive Assistant

The Energy Impact Center (EIC) seeks an Executive Assistant to support the Managing Director. This role includes logistical support, calendar management, and document collection and/or preparation. This position will also provide project support and requires the ability to manage multiple project deadlines. The role assists with the preparation of all documents and materials as requested, all while exercising the highest level of professionalism and discretion.

This role reports directly to the Managing Director and works collaboratively with the EIC team in DC. 

 

Full-Time | Washington, D.C.

Key Duties & Responsibilities

  • Provide administrative support to the Managing Director and serve as an integral member of the wider EIC team

  • Optimize the Managing Director’s calendar for the most efficient workflow, and be available for real-time troubleshooting  

  • Support technical needs of meetings and events

  • Coordinate closely with the full EIC team to ensure alignment of priorities, shared responsibilities, and delegation of tasks

  • Coordinate and arrange meetings, reference agendas, and properly archive notes

  • Attend meetings when requested to take minutes and ensure follow-through on discussed items 

  • Research and book flights, hotels, and ground transportation

  • Ensure proper international documentation is acquired (visas/testing/passports)

  • Coordinate and communicate itineraries among EIC travelers, ensuring minute-by-minute flow for all travel/meeting arrangements while traveling

  • Liaison to other stakeholders, relaying timely/critical information to and from team members

  • Distribute appropriate communications to appropriate personnel using good judgment and discretion in communicating sensitive information

  • Provide routine notifications to several key business partners

  • Assist with other administrative tasks as assigned (e.g. mailing/shipping, office supply ordering, and apostille/notary requests)

Qualifications

  • 2+ years of experience in executive administration or related experience in a high-growth, entrepreneurial environment

  • Bachelor’s degree preferred

  • Familiarity with and ability to navigate the policies, procedures, and lines of communication between relevant agencies, offices, and other groups

  • Ability to communicate, both written and verbally, in an effective manner to the intended audience

  • Critical thinker, ability to creatively solve problems, deal with ambiguity and a fast-paced changing environment

To apply, please email

To:  jobs@energyimpactcenter.org

Subject: Executive Assistant

Body: 

  • 5 sentence cover letter

  • LinkedIn profile link

  • Your Portfolio 

Attachments:

  • Resume in PDF format

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